AI for Official Correspondence & Case Files

COURSE DESCRIPTION

Official correspondence follows conventions that a general-purpose AI tool does not know: the summary for the competent authority, the case file précis, the standing instruction. This course teaches officers to train AI tools on their own organisation’s drafting style and formats, so output arrives in the correct register and requires editing rather than rewriting.

WHO SHOULD ATTEND

• Officers in establishment, administration and coordination roles
• Section officers and case file handlers
• Personal staff to senior officers
• Anyone whose day is spent drafting notes and summaries

DURATION AND FORMAT

2 days (14 contact hours)

PREREQUISITE

AI for Smart Office, or equivalent working familiarity with an AI assistant

COURSE OUTLINE

1. The official register — teaching an AI tool your organisation’s drafting conventions
2. Summaries for the competent authority: what to include and what to leave out
3. Case file preparation and précis writing
4. Meeting minutes and action tracking
5. Circulars, policy notes and standing instructions
6. Record discipline — file integrity and the limits of AI-assisted drafting

WHAT YOU WILL BE ABLE TO DO

• Produce a summary in your organisation’s own format and register
• Build a prompt library reflecting your standard drafting conventions
• Convert long case files into accurate précis
• Draft minutes with a usable action tracker attached

YOU LEAVE WITH

A style-trained prompt set and three drafted documents in the participant’s own official format.